TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Remember, logistics take time. Refer to your past year’s event analysis.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

Eventmobi

JANUARY 10, 2024

From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. The best conference apps allow event planners to easily communicate with different stakeholders, including attendees, speakers, and sponsors. Smoother communication.

2024 195

2024 Conference Event Apps Speakers 195

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Create a budget.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

QC Event School

DECEMBER 30, 2022

Venue selection. How to Write an Event Proposal for a Sponsorship. Now, writing an event proposal for a sponsorship can be a bit more challenging. Tips for Writing an Effective Sponsorship Proposal. When writing a sponsorship proposal, it’s important to keep in mind the following tips: Be clear and concise.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Do Good Events

APRIL 4, 2023

Let’s take a look at some of those categories: Expenses Venue Your venue can be a large expense and determine many of your other budget items. Some venues do offer significant discounts or fully waived room rental rates for a high enough food and beverage minimum. Your venue may have some in-house AV equipment.

Sponsorships 52

Sponsorships Food and Beverage Venues Social Media 52

Eventmobi

MAY 17, 2023

Learn about sponsorship levels, why they work, and how to create them for your event. Detailed sponsorship level examples included! Securing the right sponsors can make or break your event—and the right sponsorship levels can exponentially raise your chances of success! What Are Sponsorship Levels? Let’s dive in.

Sponsorships 195

Sponsorships 2023 Social Media Contracts 195

TicketBud

JUNE 7, 2019

With Gerry Brooks from Celebrate Educators Overview In this episode we talk to social media star, event speaker and elementary school principal Gerry Brooks. Leveraging a social media profile into a speaker event series Gerry was initially booking speaker spots at educational conferences.

Social Media 60

Social Media Speakers Education Advertising 60

Guidebook

MAY 16, 2023

Many things can go wrong leading up to the event — an entertainer could be ill and unable to perform, your caterer could have labor issues, or a natural disaster could affect your chosen venue. This includes details most people never consider, such as recruiting speakers for the event and marketing the event.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Amenities: When booking a venue, it’s vital to understand what’s included.

Financial 117

Financial Negotiating Entertainment Retail 117

ePly

MARCH 26, 2024

As you proceed through your event planning checklist, you will… Set a Budget It may be difficult or even impossible to finalize a firm budget before undertaking key event planning considerations such as venue selection and program creation. First and foremost, this means choosing a suitable event venue.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

SmartMeetings

NOVEMBER 20, 2019

Do you know the venue inside and out? Additionally, check the venue’s emergency procedures in case of a natural disaster or another catastrophe—and make sure your team is aware of them. Sponsorship. More : 8 Essentials for a Killer Sponsorship Strategy. Specifically, ask your venue which of its costs are taxable.

Social Media 68

Social Media Sponsorships Speakers Contracts 68

InitLive

MARCH 4, 2021

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Examples of fixed costs are: Event Venue. Giveaways and speaker gifts. There is no conference without a venue and date. A great conference needs a great venue. Booking Your Speakers.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. Want to test out event diagramming for free?

Event Planning 78

Event Planning Social Media Advertising Banking 78

Socio Events

JULY 27, 2021

Here are some key questions to ask as you build the health and safety aspect of your hybrid event budget: If your venue requires masks inside, who will be responsible for ensuring that everyone is wearing one where appropriate? Does your contract with the venue include a health concierge, or will you need to hire a third party?

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

InitLive

NOVEMBER 10, 2022

What kind of value do you want to provide, and which organizations and speakers would make ideal partners for your event? Examples of fixed costs are: Event Venue. Giveaways and speaker gifts. There is no conference without a venue and date. A great conference needs a great venue. Booking Your Speakers.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

Endless Events

MAY 13, 2022

Here are some soft skills for event planners to consider: Interpersonal skills and communication, Time management and effective problem-solving, Creativity and ability to think outside the box, Multitasking, Attention to detail (especially important for budgeting and signing contracts).

Event Planning 133

Event Planning Government Event Management 2014 133

Event Planning BluePrint

OCTOBER 30, 2022

Event Revenue and Sponsorship ROI. On-Demand Webinar: Virtual Speakers. If you want to attend in-person classes and earn your diploma in Event and Venue Management, Trebas is for you. contract negotiations, and. advertising and venue operations management. Event Planning Contracts. Negotiating with Vendors.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

Socio Events

MARCH 27, 2023

Like an architect develops sketches and blueprints before contracting out the construction of their creation, an event planner needs to have the outline ready to go—and well ahead of time. Book guests, speakers, and entertainers Even in a virtual environment, keynote speakers and entertainers are a must-have.

2023 52

2023 Sponsorships Social Media Entertainment 52

Event Guru

JANUARY 26, 2023

Among these things are marketing, setting up speakers/sponsorships, finding a space that can accommodate the event, catering, and much more. Event venue management software can be useful for storing and organizing this kind of information for the future. Event Planning Contingency Planning Ideas Plan for no shows!

Sponsorships 40

Sponsorships Contracts Event Planning Venues 40

Eventinterface

AUGUST 1, 2017

In the past, our responsibilities mainly entailed logistics, and attendee, venue, and vendor management. Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. Sponsorship and increasing event revenue in the age of technology. WORKSHOP 1.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Capterra Event Management

JUNE 4, 2018

But these amazing venues are nothing without the foundational aspects that make the venue right for the event. There’s more to choosing an event venue than finding one of the right size (although that is part of the process). Venue capacity and additional rooms. Distance from airports.

Venues 64

Venues Transportation Hotels Event Planning 64

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details.

Event Management 130

Event Management 2023 Management Healthcare 130

Smart Meetings

SEPTEMBER 5, 2018

Does your company have money allocated for the event or are you solely relying on the income brought in by registration fees and sponsorship dollars? Venue Fees. The event venue is one of the most important—and most expensive—factors of the event budget. Credit Card Fees. Power/Rigging/Internet. Signage and Event Branding.

Entertainment 107

Entertainment Travel Advertising Sponsorships 107

Connect Your Meetings

AUGUST 7, 2019

Today, poaching is increasingly extending beyond room blocks into exhibitor services, audiovisual, sponsorships and more. Speaker Bio: . venues worldwide, negotiate rates and review contracts at no cost to her client. Meetings and exhibitions continue to be impacted by room block poaching.

Negotiating 57

Negotiating Sponsorships Contracts 2019 57

Event Planning BluePrint

OCTOBER 5, 2016

Before you jump ahead and pick an event venue, it’s important to take time to create a plan so you know how to plan an event properly. Review event venue choices. Before signing the venue contract, go and see the venue in person and meet the venue manager. Determine your event entertainment and/or speakers.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Socio Events

AUGUST 4, 2021

When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Once you map out the higher-priced budget line items, dig down into the less expensive components such as speakers, marketing, and team salaries. Choose the Best Event Location and Venue.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

Do Good Events

JULY 19, 2023

Some things will shift, but the bulk (catering, venue , vendors, etc.) Ask questions about the venue, parking, communications, food, etc. Send caterer final count & meal requests This date varies, but is listed in your catering contract. should be ready.

Social Media 52

Social Media Sponsorships Contracts Transportation 52

Eventsforce

NOVEMBER 16, 2021

Should you be contracting specialists? This also applies to sending any ‘green screen’ set up for speakers. For example, ensuring that speakers are in the right place for studio or side interviews, checking that the venue staff have everything under control, or being sent out by the technical team to find some kit.

Social Media 97

Social Media Sponsorships Tech Events 97

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Design a user-friendly website that provides and promotes key event details, speaker bios, agenda highlights, and event registration forms.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

PCMA Convene

MARCH 7, 2017

Better contract negotiations. We are moving to a larger venue for 2017. We may shorten our 2017 meeting, have one less speaker, reduce the meal costs. • We have also increased the cost of our sponsorships and added new a la carte options. • • Added a day as well as additional workshops; expanded available exhibit space.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

Meeting Tomorrow

SEPTEMBER 16, 2019

They know which speaker always runs late for rehearsals, which executive likes to make last-minute changes onsite, and what your CEO’s major show-flow pet peeves are. Each venue and crew is different, so it’s tough for our clients to know exactly how to prepare and how involved they need to be. Next venue?

Hotels 77

Hotels Sponsorships Venues Contracts 77

Cvent: Event Marketing

JANUARY 15, 2019

Events such as trade shows and conferences generate direct revenue through ticket sales, paid sponsorship, and the sale of products and services. Thought Leadership Workshop: If you invite a VIP speaker to share thought leadership content with your clients, how do you calculate its value? Identifying All Costs.

Trade Shows 38

Trade Shows Sponsorships Contracts Entertainment 38

PCMA Convene

MARCH 21, 2018

To exceed my budget goals in revenue and sponsorship. Helping clients to have really excellent programming for annual conferences — speakers and topics that help to increase registration and to gain greater participation from current members as well as to attract new members. Increase sponsorship and attendance.

Sponsorships 32

Sponsorships Insurance Contracts 2019 32

Meeting Tomorrow

SEPTEMBER 16, 2019

They know which speaker always runs late for rehearsals, which executive likes to make last-minute changes onsite, and what your CEO’s major show-flow pet peeves are. Each venue and crew is different, so it’s tough for our clients to know exactly how to prepare and how involved they need to be. Next venue?

Hotels 40

Hotels Sponsorships Venues Contracts 40

Planning Pod

SEPTEMBER 21, 2020

Features include event registration, attendee intelligence, smart event data, sponsorship options, social networking. Includes tools for managing event ticketing/ and registration, talent/speakers and agendas. Includes intuitive app builder, content like speaker profiles and personal agendas + sponsor/exhibitor tools.

Event Apps 78

Event Apps Conference Social Media Trade Shows 78